What is a Day-of Coordinator, and What Do They Do?

A Day-of Wedding Coordinator ensures that the vision and theme of YOUR day are executed perfectly. Unlike a wedding planner, who works with couples months or years in advance to book vendors, negotiate contracts, and handle all the logistics (often at a high cost), a Day-of Coordinator steps in during the final stage to make sure everything runs smoothly.  I may not create your seating plan, but I’ll make sure place cards are correctly numbered and placed in the right spot—and so much more throughout your big day!

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Why You Need a Day-of Coordinator?

With the right Day-of Wedding Coordinator, YOU can fully enjoy your ceremony, reception, and all surrounding events—stress-free!

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What a Day-of Coordinator Does?

✅ Is the one person you can count on and will be there from the begining of your day to the end.

✅ Conducts an overview of vendor contracts and to make suggestions for balance and smooth flow of event day.

✅ Conducts a site preview and final walk-through the week before the wedding.

✅Verifies and confirms vendors are ready for big day and suggest timeline for set-up and clean up.

✅ Suggests optimal setup for your ceremony and reception and follow through (if no Planner is involved).

✅ Creates or works with Planner to write an optimal scheduled timeline for the event day.

✅ Assists with rehearsal and officiant coordination.

✅ Helps organize the processional lineup for a seamless ceremony.

✅ Acts as the main contact for vendors, guests, and the venue, so you don’t have to stress.

✅ Ensures ceremony and reception décor is arranged as requested.  

✅ Greets guests and guides ushers for seating arrangements.

✅ Helps pin on boutonnières and corsages and assure bouquets are distributed correctly.

✅ Keeps track of important items like the marriage license, ketubah, rings, and Unity Ceremony Ritual elements.

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✅ Collects and distributes ceremony items at the designated site.

✅ Confirms proper placement of favors, place cards, and guestbook setup.

✅ Oversees the champagne is ready for distribution or placement.

✅ Lights ceremony candles, turn on lights, etc. when needed.

✅ Oversees setup of Sweetheart Table, guest tables, guest book, gift table, memory table, cake table, and rentals of any kind.

✅ Keeps the wedding flowing smoothly and on schedule according to time line.

✅ Will notify staff hired for trash, that overflow is needing immediate attention during the event.

✅ Ensures a responsible person transports gifts from the reception to their final destination.

✅ And, most importantly—is ready for anything needing attention, replacement, or whatever!

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What does a Day-of Coordinator Typically NOT Do?

❌ ...Bring in vendors, but can make great suggestions on who you might hire.

❌ ...Manage vendors already contracted, but can do our best to keep them on track, handle and discuss immediate issues directly with vendor management, if needed.

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❌ ...Guarantee vendor professionalism, but will do our best to suggest those vendors follow your requested desires.

❌ ...Set up tables and chairs, but may be able to help find people to do that for a fee.

❌ ...Lay out linens, unless contracted for a fee.

❌ ...Serve food or cakes we do not have the health department clearance for this.

❌ ...Bartend, because we do not carry a liquor license. 

❌ ...Assemble centerpieces or décor, but we can improvise should an issue arrise.

❌ ...Move chairs between ceremony and reception, but we might be able to find someone who will for a fee.

❌ ...Handle cleanup or final pack-up at the end of the night.